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All grants are divided into two or more payments. Grantees must fulfill specific reporting requirements to release payments. Please note that this page is a general guide only; the requirements of the grant are described in detail in the grant agreement terms & conditions.

How can we receive grant payments?
Initial Payment
Initial payment is released when the Council receives the signed Grant Agreement and the grantee has provided the details of public events associated with the grant project through our on-line events listing form.
Interim Payment (Major Grants only)
To request an interim payment, submit the Interim Financial Report along with a cover letter explaining progress on the project to date. Please note that a final payment of 10% of the award will always be retained until the completion of the project.
Final Payment
Final payment cannot be released until the Council receives the signed Final Financial Report and the signed Final Project Evaluation and Narrative Report. The Council also requires 2 copies each of all materials associated with the project and its publicity. You are also encouraged to submit photographs illustrating the project.

How often should I report?
You must report at least at each year's end, but Major Grant recipients may submit an interim report at any time when they need the funds. Final reports for all grants must be submitted within 60 days of the end of the grant period. Detailed information on the public events associated with the project should be provided as far in advance as possible.

What should I do if there are changes to the project?
Your organization has been awarded a grant based upon a specific proposal for a public project. Significant changes to the project, including personnel, schedule, and subject matter, may alter the project in ways that could affect its funding. You should speak to the Senior Program Officer at 212-233-1131 x30 to learn how such changes might affect your funding, to propose any reallocations of grant monies, or to request an extension to your grant period. All such requests must also be submitted in writing.

Grant Award Package and Reporting Forms

Instructions for Grant Reporting and Making Fund Disbursement Requests >
Please download and read these complete instructions before submitting any Interim or Final Grant Report.
Interim Financial Report >
Form used to request grant fund disbursements, other than a final disbursement.
Final Financial Report, Mini Grant >
Form used to request final fund disbursement for all Mini Grant awards. Must accompany the Final Project Evaluation and Narrative Report.
Final Financial Report, Major Grant >
Form used to request final fund disbursement for all Major Grant awards. Must accompany the Final Project Evaluation and Narrative Report.
Final Project Evaluation and Narrative Report >
All final reports (on grants which are closing) are made using this form. Must be accompanied by a Final Financial Report.
Grant Agreement: Terms & Conditions >
This document, which is part of your original Grant Agreement, outlines the terms and conditions agreed to by all recipients of Council grant funds.
Language for Acknowledgement and NEH Disclaimer >
This document contains language that must be used to credit the Council as a sponsor of your project.