Managing Your Grant
Please reference the following links at the start, during, or at the end of your grant period to effectively manage your grant.
Grant Award Package Documents
When a grant is awarded, the Council will email the Project Director and Fiscal Agent their specific Award letter and Grant Agreement along with the following attachments:
Major Grant Terms & Conditions >
Mini Grant Terms & Conditions >
Council logo .jpg >
Council logo .tif >
Crediting guidelines and language >
The Council's Pay Cycle
All awarded grants are divided into two or more payments and are mailed as checks to the attention of the Fiscal Agent. Major Grant Initial payments are 25% of the award and Mini Grant Initial payments are 50% of the award.
The Council has a bi-weekly pay cycle; checks are cut on the 15th and at the end of each month. To best ensure your payment is included in the next pay cycle, please submit all required paperwork at least a week in advance of these deadlines.
Changes to Your Grant
During your grant period, all grantees are required to report any changes to the granted project to the Council in writing by mail or email.
Your organization has been awarded a grant based upon a specific proposal for a public project, therefore significant changes to the project, including personnel, schedule, and subject matter, may alter the project in ways that could affect its funding.
You must also contact the Council if you need to change your grant period.
To discuss any changes, propose any reallocations of grant monies, or to change your grant period, please contact Jane McNamara, Director of Grants and Programs and/or Lauren Kushnick, Manager of Grants and Technology at 212-233-1131 or by email at grants@nyhumanities.org.
Grant Reporting Requirements
Grantees must fulfill the specific reporting requirements for their grant in order to receive any portion of their award.
Initial Payments: Grant Agreement and Add Event Form >
For both Major and Mini Grants, initial reporting consists of : (1) a signed Grant Agreement (sent by email, mail or fax) and (2) postings of all grant-related public events to the online Calendar of Events via the Add Event Form.
Due dates for both the Grant Agreement and postings to the Calendar of Events are included in the Award email sent to the Project Director and Fiscal Agent. Once the initial reporting is received, the INITIAL payment will be released in the next pay cycle.
Major Grants Only: Optional Interim Payment Request Form>
For Major Grants only, an Interim payment may be requested in the middle of the grant period by: (1) completing the Optional Interim Payment Request Form.
Note: Only one Interim Payment can be requested per Major Grant and all Interim Payment Requests must exclude the last 10% of the Major Grant award. All grantees are required to submit a Major Grant Final Report at the end of the project period to receive the last 10%.
Final Payments: Major Grant Final Report> and Mini Grant Final Report>
For both Major Grants and Mini Grants, final reporting is due within thirty days of the close of the grant period. Once final reporting is received, the Final payments will be released in the next pay cycle.
Updated July 2010: Do not use earlier forms.
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